Procurement Services

Payments will be made within thirty (30) days after acceptance of completed order/project. Early payment discount, if available, will be calculated from date of acceptance.

• Requesting department submits specifications to Procurement.
• Procurement emails bid to vendor list and advertises bid on SCBO and the Riverbanks website.
• Vendor must submit Bidder Schedule with completed prices, Certificate of Familiarity, W-9, and Vendor Application in a sealed envelope.
• Procurement opens bid and submits copies to end user for review.
• Statement of Award and Bid Tabulation is issued both in an email to the vendors and listed on our website after department recommendation (7–10 days) which applies only for Invitations to Bid.
• After approval, a purchase order or contract is issued to vendor.

• Sole Source with Justification: Sole source purchases are goods and services available from only one supplier. There may be just one vendor because of patents or copyrights or simply because the vendor is the only one which supplies the good or service. These purchases are exempt from the standard bidding requirement.
• RFP (Request for Proposal): The District will request a product or service it needs and solicit proposals from prospective contractors on how they intend to carry out that request, and at what price.
• RFQ (Request for Qualifications): Professional services are those master planning, planning, environmental, pre-construction and other construction related services associated with the practice of architecture, engineering, land surveying, landscape architecture, interior design, and construction management.

SMALL PURCHASES

• Purchases under $2,500.00 are made by a department submitting a purchase requisition that they deem at a fair and reasonable cost.
• Purchases between $2,500.01 and $5,000.00 require 3 verbal or written telephone quotes prior to being submitted to Procurement.
• Purchases between $5,000.01 and $25,000.00 require 3 written quotes.
• Purchases of $25,000.01 and up must follow the competitive sealed bid process.

The District only gives preference to Lexington/Richland County residents in the case of a tied bid.

WORKERS COMPENSATION STATUTORY

• As required by the State of South Carolina.

COMPREHENSIVE GENERAL LIABILITY

• $1,000,000 Single Limit
• Premises
• Operations
• Contractual Liability
• Independent Contractors
• Personal Injury
• Products-Completed Operations

AUTOMOBILE LIABILITY

• $ 100,000 Combined
• All Owned, Non-Owned, and Hired

Bid and performance bonds will be necessary if stated in the bid document or on any job that exceeds $50,000.

Bid results and tabulations are posted together in the award section of this page above.